TREKONDEROGA Plastic Model Contest Rules

By submitting a model entry for competition in the TREKONDEROGA Plastic Model Contest, the Entrant agrees to abide by all TREKONDEROGA Plastic Model Contest rules, regulations, and guidelines described here.

Contest rules can be downloaded {HERE}, and Indivdual Entry Forms (per model) {HERE}.

Categories

There will be two Divisions: Commander and Cadet. The Cadet Division is for entrants who are 16 years of age and younger.

For the Cadet Division, the following categories will be available for entry:

  • Starships, Shuttles and other vehicles; and
  • Props, Figures and Miscellaneous.

For the Commander Division, the following categories will be available for entry:

  • Starships, Shuttles and other vehicles;
  • Props, Figures and Miscellaneous; and
  • Dioramas

The Head Judge reserves the right to split categories on the date of the event, at his/her discretion. A category will be split based upon the number of entries and will be along identifiable sub-categories, ie scale, type, or other specific attribute of the category.

Every entry must be entered in the appropriate category, or it may not be judged. If advice is needed for selecting the appropriate category, entrants should check with contest Registrars or Head Judge.

Each entry must be entered into only one (1) category and the entry shall be eligible for all applicable special and theme awards.

The Head Judge and the TREKONDEROGA organizers reserve the right to create/split categories on or before the date of the event, at their discretion. Categories will not be combined due to insufficient entries.

Registration

Registration for TREKONDEROGA Plastic Model Contest will take place in the Model Room from when the doors to TREKONDEROGA open on Friday August 25, 2017 until 3pm on Saturday August 26, 2017. Entries arriving after 3pm on Saturday August 26, 2017 will not be judged.

Each Entrant must submit the following to enter models into competition in the TREKONDEROGA Plastic Model Contest:

  • an Entrant Summary Sheet (1 per Entrant)
  • individual Entry Forms (1 per model entry) – available {HERE}

Entrants to the TREKONDEROGA Plastic Model Contest will be charge $2.00 per entry for the Commander Division and $1.00 per entry to a maximum of $5 for the Cadet Division in addition to their entry into TREKONDEROGA. Upon paying, each entry will be assigned a number and the individual Entry Form(s) will be stamped. Non-stamped Entry Forms will result in the entry no being judged.

Eligibility

Entrant Eligibility

To enter the TREKONDEROGA Plastic Model Contest, prospective entrants must have paid general admission to TREKONDEROGA 2017. Proof of entry must be presented to Contest Registers when submitting Entry Forms.

The TREKONDEROGA Plastic Model Contest is a contest for plastic-based scale models, and is open to everyone; membership in recognized model organization, such as IPMS or other national body, is not required to enter a model into competition.

Cadet Division entrants may, at their own discretion, enter their models into Commander Division categories.

A Commander Division entrant must be present at the event in order to enter his/her own model into competition.

A parent/guardian may enter a model into a Cadet Division category on behalf of his/her ward (child) whom built the model, if the ward (child) is unable to attend the event.

Model Eligibility

A model entered into competition at TREKONDEROGA Plastic Model Contest should be at least 75% plastic-based, although the use of photoetch/metal/resin detail parts, etc. is allowed as those items are widely accepted as a part of modern building methods. Note that resin kits and conversions are eligible as the resin is normally based upon a plastic polymer.

The following are not eligible for competition in the TREKONDEROGA Plastic Model Contest:

  • Partially-completed models;
  • Commercially built, commercially pre-finished models and/or re-finished models (for example, refinished die-cast metal models) that do not require significant additional work by the modeler
  • Models with major, pre-finished components created by someone other than the entrant; for example, a professionally-painted hull
  • Entries that have won prizes in any previous competitions – 1st, 2nd, 3rd place ; gold, silver, bronze medal; special or theme award(s) – are not eligible for entry into competition
  • Models made primarily of alternate materials — wood, paper, fabric, metal, etc. — are not eligible for competition at TREKONDEROGA Plastic Model Contest. The sole exception to this rule is metal figures entered into the Figures division.
  • Any model that is considered to be inappropriate or offensive by generally acknowledged standards of taste and acceptability. If in doubt, please contact the TREKONDEROGA organizers or guidelines prior to the event. The following are examples of entries prohibited in competition or on display at The TREKONDEROGA Plastic Model Contest:
    • There shall be no graphic depiction of any human being or animal excretory functions;
    • There shall be no depiction of sado-masochistic activity, equipment, settings or situations, to any degree, regardless of whether there are figures in the model and regardless of whether any figures present in the model are clothed;
    • There shall be no depictions of explicit sexual conduct, bilateral or autoerotic, regardless of degree and regardless of the clothing-status of the participants, that involves children or the touching of the breasts or genitals or other erogenous zones of any depicted figure; and
    • There shall be no depiction of any nude figures (human or otherwise) where the genitalia of the figure are exposed where the clear intent of the same is to portray a sexual scene.

Except for inappropriate or offensive model, non-eligible models may be placed on a designated non-competition “Display Only” table(s) (if available).

All entries must be the sole work of the person whose name is on the corresponding Entry Form.

Persons planning to submit oversized entries or entries that require special support such as AC power must notify the TREKONDEROGA Plastic Model Contest organizers at least one (1) month prior to the event in order for the TREKONDEROGA organizers to pre-plan accommodation for such entries. Failure to provide advance notification for such entries may result in those entries being placed apart from the general display area, or not having adequate special support.

Display Guidelines

General

Individual category areas will be marked on tables with signage. Entries must be placed into their correct category areas to be considered for judging. Each entry form must be placed adjacent to its corresponding entry, not beneath it, to allow the judges to view or take the entry form without touching the model.

Bases

Bases will be allowed in all categories; however, the bases will not be considered in the judging. It is the prerogative of the Head Judge or contest organizers to have bases removed should table space becomes an issue.

Figures

Figures may not be combined into a single display (for example, a multi-level display), except for diorama entries. A single, separate Entry Form must accompany each figure and be placed adjacent to the figure. Multiple entry forms must not be combined together.

Cases

Entries may be covered by cases while on general display, but cases must be removed prior to judging.

Guideline Adherence

Failure to adhere to the display guidelines may result in entries not being judged.

Judging

General

Entries will be judged primarily on construction, fit, and finish:

  • First criteria is basic construction and fit; visible seams, sanding marks, and/or misaligned components will cause an entry to receive poor (if any) judging marks and may drop consideration of the entry to the bottom of the list.
  • Next criteria is finish, paint, and markings. Judges will be looking for smooth finishes and properly applied decals. Rough paint, poor colour edging, or visible decal film will also cause the entry to receive poor (if any) judging marks.
  • Additional detailing and scope of effort will be considered, but only to choose between two equally well-built entries.
  • In summary, a well-built entry with fewer additional parts or detailing will score higher than a poorly-built entry that may have taken a longer time to complete.
  • Accuracy of an entry is important, but since accuracy cannot be checked during the competition, unless an entry is very obviously inaccurate in markings or construction, it will be assumed to be accurate.

Prior to judging, entrants must remove all cases covering their entries; failure to do so may result in the entry not being judged. Cases MAY be removed by judges ONLY if the owner does not remove the cases him/herself; this is at the sole discretion of the judges.

The Head Judge reserves the right to split categories on the date of the event, at his/her discretion.

The Model Room will be closed at 3pm on Saturday August 26, 2017 for judging. The Model Room will be re-opened for viewing on Sunday August 27, 2017 when TREKONDEROGA 2017 opens. The People’s Choice ballot boxes will remain open from TREKONDEROGA opening Friday August 25, 2017 until 1pm on Sunday August 27, 2017.

Diorama Categories

In a Diorama, the primary focus is on the total impact of the Diorama and its ability to tell a story. The quality of the figures, vehicles, and other elements will also be considered. Simply including 1 or more figures or vehicles on a base with no attempt to ‘tell a story’ or link the elements will not make a winning Diorama, no matter how well built or painted the individual elements are.

Reasons Why an Entry May Not be Judged

An entry may not be judged for any of the following reasons, subject to the discretion of the Head Judge and/or event judges:

  • The entry is entered in an inappropriate category.
  • The entry is considered to be inappropriate or offensive to generally acknowledged standards of taste and acceptability. In this case, the entry will be excluded and removed from competition and/or display.
  • Failure to adhere to the display guidelines.
  • Failure to remove cases covering entries prior to judging.
  • Other reasons not listed here.
Judges
  • All participants may volunteer to be judges.
  • All judges must attend the Head Judge’s briefing.
  • The Head Judge is responsible for assembling the judging teams.
  • A judge may not judge a category in which s/he has an entry.
  • Strict impartiality must be observed; violators will be removed from the judging process.
ALL JUDGES’ DECISIONS ARE FINAL

Awards

General

Each entry will be eligible for a first, second or third place within its category. Category sweeps by a single entrant are allowed.

The following Special Awards will be awarded:

  • Best of Show (Commander)
  • Best of Show (Cadet)
  • People’s Choice (Commander)
  • People’s Choice (Cadet)

Each entry will automatically be considered for the appropriate and corresponding Special Award.

People Choice Awards

People Choice Awards will be by vote from attendees of TREKONDEROGA. Models on the “Display Only” table(s) are not eligible for People Choice Awards. The ballot boxes People’s Choice Awards will remain open from TREKONDEROGA opening on Friday August 25, 2017 until 1pm on Sunday August 27, 2017.

Award Ceremony

An Award Ceremony will be conducted in the Model Room at 3pm on Sunday August 27, 2017.

Entrants are encouraged to leave their entries in the Model Room until the Awards Ceremony is over and the attendees have had maximum viewing opportunity. Entry Forms MUST be left in the Model Room, for our record keeping purposes.

Entrants are responsible to claim all prizes/awards won by their entries. If an Entrant knows that s/he must depart the event before the Awards Ceremony, the entrant is responsible for informing members of the TREKONDEROGA organizers beforehand, and arrange for someone to accept prizes/award on their behalf. If a suitable person cannot be found to accept prizes/awards, the departing entrant is responsible to make arrangements with the TREKONDEROGA organizers (prior to their departure) to have the awards delivered at the entrant’s expense.

Indemnity

Anyone involved in the planning and/or running of TREKONDEROGA Plastic Model Contest — including but not limited to TREKONDEROGA organizers, contest judges, volunteers or other such persons — assumes no responsibility or liability for any losses, injuries, or damages to entries or other items brought to the event.

All attendees of TREKONDEROGA Plastic Model Contest shall at all times indemnify and hold harmless TREKONDEROGA (including its directors, servants, agents, contractors, and volunteers) from and against any and all loss, liability, claims, demands, awards, judgments, actions, proceedings, or expenses by whomsoever made, arising out of the use and/or occupation of the property at which the TREKONDEROGA event is held prior to, during, or after the TREKONDEROGA event.

Entrants are responsible to claim all of their model entries by the end of the event. The event organizers are not responsible for any items or entries left behind by entrants. If any entries are left behind at the event, the Entrants of the left entries are responsible to contact the TREKONDEROGA organizers to inquire about the left entries. If any left entries are picked up by the TREKONDEROGA organizers, those persons DO NOT assume any responsibility for the safe transport or storage of the left entries, nor do they assume any responsibility for any damage to the left entries while in their possession. The entrant who left the entry is responsible for arranging the return of the entry to them; the entrant is responsible for any costs are incurred in the return of a left entry.